A filing primer used by Boston school of filing by Library bureau

Author:Library bureau. [from old catalog]
Language: eng
Format: epub, pdf
Tags: Filing systems, Indexing
Publisher: Boston, Chicago [etc.]
Published: 1921-03-25T05:00:00+00:00

NUMERIC FILING

The plan of numbering papers from a central index on their arrival saves the time of every executive, department head or clerk. With all responsibility placed on one competent chief file clerk, less experienced assistants are needed for merely the mechanical work.

Operation

Consecutively numbered cards should be used. The file number for new names and subjects is determined by the next unused numbered card. Sometimes a register or accession book is kept showing names and numbers assigned.

A card is made out for each correspondent or subject, bearing name and address, and a file number assigned to each. The cards are filed alphabetically in the tray.

Upon receipt of letters they are first roughly sorted alphabetically. Reference is then made to the index and the file number entered in the upper right corner of the letter before distribution. A colored pencil, preferably blue, should be used to mark the file number on the papers, as it is more legible than the ordinary pencil. Previous correspondence, if wanted, may be obtained instantly by using this file number, and when returned to the Filing Department it is easily sorted and filed numerically. This same file number should be entered on the reply, to index the copy. Both letter and copy of the reply are then filed directly by number, and but one reference to the index has served for both.

Where the Numeric system is general throughout the office records, reference to orders, invoices or

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